Virtual administrative assistant job description template
Use this admin assistant job description to hand off scheduling, inbox, data entry and document work, or let WiseVAs match you with a vetted LATAM admin assistant.
Job description template
Paste this into your job post on LinkedIn, Indeed or Upwork.
JOB TITLE: Virtual Administrative Assistant (Remote, Full Time) SUMMARY We are hiring a full time virtual administrative assistant to keep [company] organized. You will handle scheduling, inbox management, data entry, document management and the recurring admin that slows our team down. You will work remotely during [your time zone] business hours and report to [manager name, title]. RESPONSIBILITIES * Book meetings and manage calendars for [names or team] * Monitor shared inboxes, answer routine questions and route the rest * Enter and update data in [CRM, spreadsheet or database] accurately * Create, format and file documents, forms and templates * Keep folders, naming conventions and shared drives organized * Prepare simple reports from [source] every [week or month] * Coordinate with vendors on orders, renewals and invoices * Write and update SOPs for the tasks you take over SKILLS AND QUALIFICATIONS * Clear written and spoken English * Fast, accurate typing and data handling * Strong organization and follow through * Comfortable learning new software quickly * Comfortable using AI tools to speed up routine work * [X] years of admin or office support experience (set your own requirement) TOOLS * Google Workspace or Microsoft 365 * Slack or Teams * [CRM, for example HubSpot] * Asana, Trello or [project tool] * DocuSign or [e signature tool] * ChatGPT or [AI assistant] SCHEDULE * Full time, 40 hours a week, Monday to Friday * Working [your time zone] business hours, core overlap [start time] to [end time] * Reports to [manager name, title]; weekly check in on [day] KPIs (we review these every [week or month]) * Shared inbox response within [X] business hours * Data entry error rate below [target] * Recurring reports delivered on [day] every [week or month] * [X] SOPs documented in the 1st 30 days * Tasks completed by agreed due date: [target] % HOW TO APPLY Send your resume and a short note on why this role fits you to [email]. Use the subject line: "Virtual Administrative Assistant application, [your name]".
What this role costs
- WiseVAs LATAM talent: from $2,000 a month, full time, in your time zone, on 1 bill.
- Priced per role by seniority, no recruiting fees.
- About $24,000 a year at the starting price, vetted, managed, free replacements.
- Calendar, inbox, documents and scheduling are included.
Skip the job post. Hire an administrative assistant from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.
FAQ
A virtual administrative assistant handles the routine admin that fills your day: scheduling, inbox management, data entry, document management and vendor coordination, so you and your team can focus on growth.
State who the assistant supports, list the recurring tasks, name the tools they will use, set the hours and time zone, and define a few KPIs such as response time and accuracy. Copy the template above and fill in the brackets.
WiseVAs LATAM talent starts from $2,000 a month for a full time professional in your time zone, priced per role by seniority, on 1 bill. Your exact price comes in writing after the free 30 minute audit.
Skip the job post. Hire an administrative assistant from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.