Data entry virtual assistant job description template
Copy this data entry job description to hire accurate, same day data work, or let WiseVAs match you with a vetted LATAM data entry assistant who works your hours.
Job description template
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JOB TITLE: Data Entry Virtual Assistant (Remote, Full Time) SUMMARY We are hiring a full time data entry virtual assistant to keep [company]'s records accurate and up to date. You will enter, clean and verify data across our systems, build simple reports and flag anything that looks wrong. You will work remotely during [your time zone] business hours with [manager name, title]. RESPONSIBILITIES * Enter data from [forms, emails, PDFs or invoices] into [system] * Clean, deduplicate and standardize records * Verify data against source documents * Update CRM, inventory or order records daily * Build and maintain spreadsheets and simple reports * Research and fill in missing information online * Flag errors and inconsistencies to [owner] * Document each process as an SOP SKILLS AND QUALIFICATIONS * High accuracy and attention to detail * Fast typing * Advanced spreadsheet skills (filters, lookups, pivot tables) * Good written English * Uses AI and automation tools to speed up repeat work * [X] years of data entry experience (set your own requirement) TOOLS * Google Sheets or Excel * [CRM or database] * Airtable or [database tool] * Zapier or [automation tool] * Adobe Acrobat or [PDF tool] * ChatGPT or [AI assistant] SCHEDULE * Full time, 40 hours a week, Monday to Friday * Working [your time zone] business hours, core overlap [start time] to [end time] * Reports to [manager name, title]; weekly check in on [day] KPIs (we review these every [week or month]) * Accuracy rate of [target] % on spot checks * Records processed per day: [X] * Same day turnaround on [type] requests * Backlog below [X] items at end of week * [X] SOPs documented in the 1st 30 days HOW TO APPLY Send your resume and a short note on why this role fits you to [email]. Use the subject line: "Data Entry Virtual Assistant application, [your name]".
What this role costs
- WiseVAs LATAM talent: from $2,000 a month, full time, in your time zone, on 1 bill.
- Priced per role by seniority, no recruiting fees.
- About $24,000 a year at the starting price, vetted, managed, free replacements.
- Spreadsheet cleanup, CRM updates and document processing are included.
Skip the job post. Hire a data entry assistant from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.
FAQ
A data entry virtual assistant enters, cleans and verifies data across your systems, keeps records current and builds simple reports. Because WiseVAs LATAM talent works your time zone, turnaround is same day rather than overnight.
Accuracy, fast typing, strong spreadsheet skills, good written English and familiarity with your systems. Add an accuracy KPI so expectations are clear from day 1.
A WiseVAs data entry assistant starts from $2,000 a month, full time in your time zone, priced per role by seniority, with no recruiting fees. Spreadsheet cleanup, CRM updates and document processing are included. Book the free audit for an exact quote.
Skip the job post. Hire a data entry assistant from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.