Virtual bookkeeper job description template
Copy this bookkeeper job description to hire help with reconciliations, bills, invoices and month end, or let WiseVAs match you with a vetted LATAM bookkeeping assistant.
Job description template
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JOB TITLE: Virtual Bookkeeper (Remote, Full Time) SUMMARY We are hiring a full time virtual bookkeeper to keep [company]'s books accurate and current. You will categorize transactions, reconcile accounts, manage bills and invoices, and prepare month end reports for [owner or accountant]. You will work remotely during [your time zone] business hours. RESPONSIBILITIES * Categorize bank and card transactions in [accounting software] * Reconcile bank, card and loan accounts every [week or month] * Enter and pay bills on approval (accounts payable) * Create and send invoices and follow up on overdue balances (accounts receivable) * Capture and match receipts * Prepare month end reports: P&L, balance sheet and cash summary * Keep vendor and customer records clean * Work with [CPA or tax advisor] on year end and tax documents SKILLS AND QUALIFICATIONS * Solid understanding of bookkeeping and US accounting basics * High accuracy and discretion with financial data * Good written English * Organized with recurring deadlines * Uses AI and automation tools for receipts and reconciliations * [X] years of bookkeeping experience; [certification] preferred (set your own requirement) TOOLS * QuickBooks Online, Xero or [accounting software] * Bill.com or [AP tool] * Gusto or [payroll tool] * Dext or [receipt tool] * Google Sheets or Excel * ChatGPT or [AI assistant] SCHEDULE * Full time, 40 hours a week, Monday to Friday * Working [your time zone] business hours, core overlap [start time] to [end time] * Reports to [manager name, title]; weekly check in on [day] KPIs (we review these every [week or month]) * Books closed by day [X] of each month * All accounts reconciled monthly with zero unexplained differences * Bills paid on time: [target] % * Overdue receivables older than [X] days below [target] * Month end report delivered by [day] HOW TO APPLY Send your resume and a short note on why this role fits you to [email]. Use the subject line: "Virtual Bookkeeper application, [your name]".
What this role costs
- WiseVAs LATAM talent: from $2,000 a month, full time, in your time zone, on 1 bill.
- Priced per role by seniority, no recruiting fees.
- About $24,000 a year at the starting price, vetted, managed, free replacements.
- Transaction categorization, reconciliations and month end reports are included.
Skip the job post. Hire a bookkeeper from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.
FAQ
A virtual bookkeeper categorizes transactions, reconciles accounts, manages bills and invoices, and prepares month end reports, so your numbers are current and your accountant has what they need.
It depends on the complexity of your books. List the software you use and any certification you require in the skills section, and leave tax filing and sign off with your CPA.
A WiseVAs bookkeeper starts from $2,000 a month, full time in your time zone, priced per role by seniority, with no recruiting fees. Categorizing transactions, reconciliations and month end reports are included. Book the free audit for an exact quote.
Skip the job post. Hire a bookkeeper from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.