Executive assistant job description template
Copy this executive assistant job description into your job post, or skip the post and have WiseVAs match you with a vetted LATAM executive assistant who works your hours.
Job description template
Paste this into your job post on LinkedIn, Indeed or Upwork.
JOB TITLE: Executive Assistant (Remote, Full Time) SUMMARY We are looking for a full time executive assistant to support [executive name, title] at [company]. You will own the calendar and inbox, prepare meetings, coordinate travel and follow through on commitments so [executive name] can focus on leading the business. You will work remotely during [your time zone] business hours and act as a trusted point of contact for our team, clients and partners. RESPONSIBILITIES * Own the executive's calendar: schedule meetings, protect focus blocks and resolve conflicts across time zones * Triage the inbox daily, draft replies, flag what needs a decision and follow up on open threads * Prepare agendas, briefing notes and documents before meetings, and capture action items after them * Book and manage travel: flights, hotels, ground transport and itineraries * Track expenses and submit receipts and reports on schedule * Follow up with team members, clients and vendors on commitments the executive has made * Manage personal and business errands that can be handled online * Keep files, notes and SOPs organized in [Google Drive or SharePoint] SKILLS AND QUALIFICATIONS * Excellent written and spoken English * Strong judgment and discretion with confidential information * Proactive: anticipates needs instead of waiting for instructions * Highly organized with clear attention to detail * Comfortable working with AI tools for drafting, summaries and research * [X] years supporting a founder, CEO or senior leader (set your own requirement) TOOLS * Google Workspace or Microsoft 365 * Calendly or [scheduling tool] * Slack or Teams * Zoom or Google Meet * Asana, ClickUp or [project tool] * Expensify or [expense tool] * ChatGPT or [AI assistant] SCHEDULE * Full time, 40 hours a week, Monday to Friday * Working [your time zone] business hours, core overlap [start time] to [end time] * Reports to [manager name, title]; weekly check in on [day] KPIs (we review these every [week or month]) * Inbox triaged to [target] unread by end of each day * Meeting prep sent at least [X] hours before every external meeting * Zero double bookings or missed meetings per month * Expense reports submitted by [day] each month * Open follow ups closed within [X] business days HOW TO APPLY Send your resume and a short note on why this role fits you to [email]. Use the subject line: "Executive Assistant application, [your name]".
What this role costs
- WiseVAs LATAM talent: from $2,000 a month, full time, in your time zone, on 1 bill.
- Priced per role by seniority, no recruiting fees.
- About $24,000 a year at the starting price, vetted, managed, free replacements.
- Recruiting, contracts and payments included.
Skip the job post. Hire an executive assistant from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.
FAQ
A clear summary of who the assistant supports, the core responsibilities (calendar, inbox, meetings, travel, follow ups), the skills and tools you expect, the working hours and time zone, and the KPIs you will use to measure success. The template on this page covers each of these.
An executive assistant works at a higher level, using judgment, anticipating needs and acting as a trusted point of contact, while a general virtual assistant typically executes defined tasks. WiseVAs matches you with an assistant whose experience fits the seniority you need.
WiseVAs executive assistants are priced per role by seniority, from $2,000 a month, with recruiting, contracts and payments included. Book a free audit for a quote based on the level of support you need.
Skip the job post. Hire an executive assistant from $2,000 a month.
Vetted LATAM talent who works your hours, on 1 bill, with free replacements.
Free. 30 minutes. No commitment.